Participation in University-sponsored trips is a valuable component of student life, fostering community engagement, personal growth, and experiential learning. Wilkes University is committed to providing these opportunities in a way that is fair, financially responsible, and reflective of our shared values. The following guidelines have been established to ensure equitable access and respectful use of University resources.
To ensure fairness and maximize opportunities for all students, the following policy applies to all university-sponsored student trips that require sign-up.
We appreciate your cooperation in helping us offer enjoyable and accessible experiences to all students!
Definition
For University purposes, a student trip shall be defined as any off-campus experience organized or sponsored by a Wilkes-affiliated office, department, or student organization, for the purpose of education, service, or community-building.
No-Show
Students who sign up for a trip but do not attend (without prior cancellation) will:
- Forfeit any payment made for the trip.
- Be ineligible to register for any additional trips for the remainder of the semester.
Cancellation & Refunds
- Students must cancel at least 72 hours (3 days) before the trip to receive a refund and avoid penalties.
- Cancellations made less than 72 hours before the trip will not be refunded and may result in loss of trip privileges for the semester.
Extenuating Circumstances
Students who miss a trip due to serious or unavoidable circumstances (e.g., illness, family emergency) may request an exemption by emailing studentdev@wilkes.edu within 5 business days of the missed trip.
Any documentation (i.e. doctor's note) should be sent to studentlifeandsuccess@wilkes.edu email link, who will confirm a valid reason for missing the trip.