ITS Deployment Guide

Faculty/Staff Deployment Guidelines

Full-time faculty and staff are currently on a five-year computer lifecycle. When your computer reaches this age, you will receive an email to provide information on your specifications for a new computer.

The current replacement year is: FY18.

If your computer is FY18 or older and you are a full-time faculty or staff member and have not received a communication, please contact the Help Desk.

Older machines that are assigned to adjunct, part-time, or work-study positions are not replaced with new machines. If you believe one of these machines should be replaced because of performance issues or specific work requirements, please contact the Help Desk with your request and justification. We will review your request and may assign a second-life machine as a replacement. (Second-life machines will generally be newer than the model you currently have, but not a brand new machine.)

Changes to Deployment Policy

Starting in 2023, the standard computer offered to full-time faculty and staff is a Dell laptop:

  1. Laptops will include an external keyboard, mouse, monitor and docking station.
  2. If you require an Apple laptop, Apple desktop, or Dell desktop, your department will need to cover the difference in cost from the standard Dell laptop.
  3. All old computers must be returned to IT when the new computer is deployed. There is no option to keep your old computer in addition to your new computer or to opt out of the new deployment. The lifecycle is in place to remove old computers that continue to put a heavy strain on support resources and create security risks on campus.
  4. Any hardware enhancements and non-standard software must also be purchased with departmental funds.