In the event an incident occurs that results in, or is likely to result in, damage, loss, or injury to third parties (such as visitors, guests, or in some cases students), an incident report must be completed and submitted to properly document the occurrence. Depending on the nature of the incident, an insurance claim may be initiated, and appropriate claim investigation procedures will follow. Timely notification to the Risk Management Office is essential.
The following incidents must be reported within 24 hours of discovery:
- Damage to or destruction of University property, including fire
- Vehicle accidents
- Incidents that may give rise to General Liability claims, such as:
- Injuries or accidents involving non-employees (e.g., visitors or guests)
- Employee-related injuries or accidents
- Accidents occurring during University-sponsored activities or on University premises
Reporting Forms
Any damage to or destruction of University property, including fire, must be reported to Risk Management within 24 hours after discovery of the occurrence.
Contact:
Executive Director of Auxiliary Services, Procurement and Risk Management
The report must be submitted to after discovery of damage to:
- Any University-owned or leased building or facility.
- Any University equipment, machinery, furniture or fixtures which are essential to the operations or use of the building or facility.
Wilkes University’s General Liability program provides protection against claims arising from the day-to-day operations of the University. For questions or to report an incident, please contact:
Executive Director of Auxiliary Services, Procurement and Risk Management
Automobile Accident Reporting Procedures (.pdf) - Guidance on how to respond if you are involved in an automobile accident while operating a rental, leased, or University-owned vehicle.
Vehicle Incident Report Form (.pdf) - Please use this fillable form to report an automobile accident, following the instructions outlined in the Automobile Accident Reporting Guide.
An Employee Injury Report (.pdf) is required for all injuries to faculty, staff or student employees which occur during the course of, or arise out of University employment.
To be eligible for Workers' Compensation benefits, employees must report any injury to their department immediately after the incident. The department must submit a Report of Injury Form to the Human Resources Manager, Employee Benefits within 24 hours of the injury.
For more information contact the Human Resources Manager, Employee Benefits at (570) 408-4644.
All injuries, incidents, accidents, sprains, or strains, regardless of severity, must be reported promptly to Risk Management. If the incident involves a student, guest, contractor, visitor or any third party affiliated with the University, an Accident-Incident Investigation Form (.pdf) should be completed and submitted to Risk Management.