Certificate of Insurance (COI)

Certificate of Insurance (COI)

A Certificate of Insurance (COI) is a document used to verify an entity is insured.  It is a document provided by an insurance agent or broker that outlines the types of and limits of insurance carried by the University, contractor, vendor, or other party. In addition to the types and limits of insurance, the Certificate lists the name of the agent or broker, the insurer and the effective dates of the policy.

Use the Certificate of Insurance Request Form to obtain a Wilkes University Certificate of Insurance (COI) when an individual or organization with whom the University has entered into an agreement with requires proof of insurance. Certificates of Insurance can only be issued in connection with a written Agreement, Purchase Order, Contract, License, Permit, RFP, or other document which requires a certificate of insurance.

A certificate of insurance should not be issued to a third party who may be working on University property. If a third party vendor requires a certificate of insurance for work being done on University owned/leased property, please contact the Office of Risk & Compliance Management.

Certificates of Insurance should be requested by University employees/faculty/staff/students only and should be requested at least ten (10) business days prior to when a certificate is required by the certificate holder and/or the start date of your agreement. The University cannot guarantee that a certificate will be issued in a timely manner if the request is sooner than ten (10) business days. You will receive a completed certificate by way of email. The identified certificate holder will receive a certificate by email if one is identified. Certificates are typically produced within 1-3 business days. Certificates are not mailed to a certificate holder.
Certificate Holder/Agreement Information

The Certificate Holder will be the individual or organization with whom your department has written Agreement, Purchase Order, Contract, License, Permit, RFP, or other written document that requires a University Certificate of Insurance. In order to produce a certificate that meets the requirements of the party with whom the University has an agreement, carefully review the agreement and provide complete information about the Certificate Holder (name, address, contact person and email) and the insurance requirements (insurance type, agreement start and end date, whether the certificate holder or other entity must be named additional insured and any other special conditions) that must be met.
Additional Insured Status Requested By Way of Written Contract or Agreement:

Please note that additional insured status can only be granted by way of written contract or agreement. Your agreement with the outside entity will state whether or not additional insured status is required by that entity. Additional insured status is usually found in the insurance section of the agreement with the party requesting the certificate of insurance. You will need to review your agreement before requesting additional insured status.

If you have any additional questions, contact Justin Kraynack at, Justin.kraynack@wilkes.edu, (570) 408-4554.

If submitting a COI to Wilkes, please mail, fax or email it to:

Wilkes University
Risk & Compliance Management
84 West South Street
Wilkes-Barre, PA 18766
FAX: 570-408-4985
EMAIL: justin.kraynack@wilkes.edu

Wilkes University requires outside parties who will be performing work or providing services to the University, or those using University facilities to provide evidence of certain types of insurance coverage at specified minimum limits. In most instances, outside parties are required to name the University as an "Additional Insured" and to provide a certificate of insurance (COI) before commencing work or before using a University facility.

Click HERE for a list of insurance requirements,