Regarding Charging of Committees

Charging of Committees

Home Members Purpose Guiding Principles Steps of Process Changing of Committees References/Tools Joint Statement Meeting Notes

Important note regarding the charging of committees: Sponsor[1] charges a committee or task force to undertake a decision or change process. 

This charge:

a. Clearly defines the scope of the committee’s work and formal decision-making role (decisional or advisory[2]).

b. Clearly defines the role of individual committee members (e.g. responsibility to represent their constituencies solicit input from and communicate decisions clearly and effectively to those constituencies).

c. Identifies affected stakeholders and includes them, as appropriate, in the decision-making/change process.

d. Defines clear outcomes to be achieved so that the success of the decision/change effort can be assessed.

e. Defines the timeline for the committee’s work. This may take the form of a general calendar for a standing committee or a fixed timeline for an ad hoc committee.

f. Defines resources (staff support, training, expertise, etc) the committee must use to help it accomplish its mission. 

g. Sets an expectation that all committees charged will operate in accord with established change management practices including the use of team building approaches to ensure that committee operates as a creative and effective problem solving team.

[1] While the principles and procedures outlined here are applicable to most decisions and change processes, a formal application of “Steps to Excellence” need only be made in key university-level decisions involving committees formally charged by the Board of Trustees, a University executive or standing faculty or university committee.

[2] In cases where the committee is advisory rather than decisional, the sponsor or other decision-making body must still adhere to the same principles, and must be able to justify reasoning for the ultimate decision.