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Accounts Payable Check Run Policy Reminder

Accounts Payable Reminder

The Accounts Payable Department wants to provide the best service to the Wilkes community. Your compliance with the process below will insure that all invoices and reimbursement requests are processed in a timely and efficient manner.

The Accounts Payable Department processes checks once a week on Thursday morning with the exception of Holidays and isolated circumstances that will be communicated to the University via Today@Wilkes. All check requests and original invoices should be sent directly to the Accounts Payable department at least one (1) week prior to the date that the check is requested. If for any reason a copy must be submitted, the top of the invoices should be marked “Original Lost” and authorized by the budget manager.

If checks are requested outside the normal processing schedule, the department requiring the check must have approval in advance from the Director of Financial Services.   

To comply with our audit requirements, all invoices and reimbursements  require budget manager’s approval and proper backup such as, original invoices and receipts, meal reimbursements should contain an itemized meal receipt along with list of meal attendees and travel reimbursements should include a map quest print out to support all mileage requested. If all the required information and authorizations are not received, the request will be returned which in turn will delay the processing of the payment request.

All payments for work performed by a student or employee (other than reimbursements for items purchased) must be processed through Payroll, not Accounts Payable.

If you have any questions, please contact Joann Tomko at ext. 4662 or Linda Elmy at ext. 4661.


Published On: 2/25/2013
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