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September

Updates to the Tuition Exchange Program Policy

Recently, the President’s Cabinet approved changes to the Tuition Exchange Program policy for the university.  It is important that you take a moment or two to review the policy to understand how it may affect you.  For more information about the Tuition Exchange programs, please plan to attend an information session on Tuesday, September 13th at 12:30 PM in the Miller Room.  For your convenience, the Tuition Exchange Application is linked here.
 
This policy and other employee policies may be referenced at any time by visiting the Wilkes University Employee Policies Manual or via the portal under the administrative tab, Human Resources. 
 
Tuition Exchange Program
Tuition Exchange Programs
Wilkes University is a member of The Tuition Exchange Program and the Council of Independent Colleges (CIC) tuition exchange program. These programs are reciprocal scholarship programs. The programs present the opportunity for tuition benefits at other member institutions for the dependent sons and daughters of eligible employees of Wilkes University. Dependency is determined by the Free Application for Federal Student Aid (FAFSA) guidelines for a dependent student. 

The programs are not a guaranteed benefit and are based on established program and policy regulations. Scholarships are not granted for graduate study, non-degree study or second undergraduate degrees. 

This policy outlines the procedure to apply for an exchange scholarship; the responsibility to apply for admission to the importing institution is the student’s. 

The Tuition Exchange Program 
Dependents of eligible full-time faculty and staff may apply to participate in The Tuition Exchange Program. The number of Tuition Exchange participants is limited. The number of available slots for new applicants is determined on an annual basis shortly after filing the Annual Report with Tuition Exchange. The determination is made by the Tuition Exchange Committee, with review by the Cabinet.
 
Applications should be sent to the Tuition Exchange Committee by October 1 of the year preceding the student’s intended enrollment. The date of full time hire or in the cases where that date is the same, the offer date of full time employment is used to determine the order in which applications are considered and dependents are certified. The date of full time hire for non-exempt staff is January 1, 2005 or original date of hire with uninterrupted employment in a full-time position, whichever is later. 

In case of a tie, a lottery will determine the tuition exchange recipients. Employees will be notified no later than November 15 if they will receive a berth or if they are on a wait list. Notification of the receipt of a scholarship is the responsibility of the importing school. 

The university adheres to the recommended application timelines published by The Tuition Exchange. 

Only one (1) child at a time per faculty or staff employee may participate in The Tuition Exchange Program, unless there are no other applicants. Each child may receive the scholarship for a maximum of 8 semesters. 

The CIC Exchange
Dependents of all eligible full-time faculty and staff may apply to participate in the CIC Exchange. There are no seniority requirements, or limitations on the number of children who may participate at one time. Applications should be sent to the Tuition Exchange Committee in a timely manner, and no later than October 1 of the year preceding the student’s intended enrollment. Notification of the receipt of a scholarship is the responsibility of the importing school.
Policy No. 384 Effective Date: 6/1/2011 Revision Date: 8/03/2016
 
Joseph Housenick
Chief Human Resources Officer
Wilkes University

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