All employees with access to confidential information are responsible for its security. Confidential information must only be accessed and utilized for
University purposes. Confidential information includes, but is not limited to, the following types of information:
Employee, student and/or applicant personal information
Computer processes, programs and codes
University manuals, practices, techniques and/or materials
Marketing, research and/or development projects, plans or strategies
Vendor and/or supplier records
Any other information concerning the University business or operating practices
Employees may not access, copy, transmit, release, remove or misuse confidential information from the University for any personal or non-University
purposes. Misuse includes but is not limited to:
Accessing information that is not directly related to the employee's specific job functions
Disclosing, discussing and/or providing confidential information to another employee or any other individual who does not have authorized access to the
Leaving confidential information (including information on computer screens) unattended
Sharing passwords and/or displaying passwords in evident places
Negligent or improper handling, storage or disposal of confidential data, including electronically stored and/or transmitted data, printed documents
and reports containing confidential information
Employees are required to sign a confidentiality agreement upon hire and annually during performance evaluations as a condition of employment. Employees
with concerns about any breach of this policy must contact their supervisor, department head or the Human Resources Department. Violation of this policy
may result in disciplinary action, up to and including termination of employment and legal action, as applicable under local, state and/or federal law.
Employee Confidentiality Agreement
As a Wilkes University employee, I understand that as part of my job responsibilities, I may have access to confidential, financial, proprietary or
personal information regarding faculty, employees, students, applicants, parents, alumni, vendors, suppliers and the University in general.
I hereby affirm that I will not in any way access, use, remove, disclose, copy, release, sell, loan, alter or destroy any confidential information except
as required within the scope of my official University job responsibilities. As an employee, I must comply with applicable local, state and federal laws
and University policies. I will protect the security of all confidential information.
I understand that I am responsible for my misuse or unauthorized disclosure of confidential information, including the failure to safeguard my passwords or
devices. My obligations under this Agreement are effective as of this day and will continue after my employment with Wilkes University ends. I acknowledge
that I have received, read and understand Wilkes University’s Confidentiality policy. I am aware that any violation of the Confidentiality policy will
result in discipline, up to and including termination of employment and legal action according to the appropriate local, state and federal laws.
726 Effective Date: 3/1/2012