Employee Policies Manual Policy Index
 

Tuition Exchange Program

Tuition Exchange Programs

Wilkes University is a member of The Tuition Exchange Program and the Council of Independent Colleges (CIC) tuition exchange program. These programs are reciprocal scholarship programs. The programs present the opportunity for tuition benefits at other member institutions for the dependent sons and daughters of eligible employees of Wilkes University. Dependency is determined by the FAFSA guidelines for a dependent student.

The programs are not a guaranteed benefit and are based on established program and policy regulations. Scholarships are not granted for graduate study, non-degree study or second undergraduate degrees.

This policy outlines the procedure to apply for an exchange scholarship; the responsibility to apply for admission to the importing institution is the student’s.

The Tuition Exchange program

Dependents of eligible full-time faculty and staff may apply to participate in The Tuition Exchange Program. The number of Tuition Exchange participants is limited. Determination of the number of available slots for new applicants is determined on an annual basis shortly after filing the Annual Report with Tuition Exchange, due by October 15 of each year. The determination is made by the Vice President of Enrollment Services, with review by the Cabinet. That outcome is shared with the university community at the annual campus-wide meeting for tuition benefits, held on or around October 15 of each year.

Applications must be received by the Vice President of Enrollment Services by November 1 of the year preceding the student’s intended enrollment. Seniority is used to determine the order in which applications are considered and dependents are certified. Original date of hire with uninterrupted employment in a full-time faculty or exempt staff position is used as the date for purposes of calculating seniority. The date for calculating seniority for non-exempt staff is January 1, 2005 or original date of hire with uninterrupted employment in a full-time position, whichever is later.

In case of a tie in seniority, a lottery will determine the tuition exchange recipients. Employees will be notified no later than December 15 if they will receive a berth or if they are on a wait list. The list of successful participants will be published for the university community at this time as well. Notification of the receipt of a scholarship is the responsibility of the importing school.

The university adheres to the recommended application timelines published by The Tuition Exchange.

Only one (1) child at a time per faculty or staff employee may participate in The Tuition Exchange Program, unless there are no other applicants. Each child may receive the scholarship for a maximum of 8 semesters.

The CIC Exchange

Dependents of all eligible full-time faculty and staff may apply to participate in the CIC Exchange. There are no seniority requirements, or limitations on the number of children who may participate at one time. Applications should be made with the Vice President of Enrollment Services in a timely manner, and no later than March 1 of the year of the student’s intended enrollment. Notification of the receipt of a scholarship is the responsibility of the importing school.

Policy No. 384 Effective Date: 6/1/2011 Revision Date: 4/27/2011