Employee Policies Manual Policy Index
 

Personnel Data Changes

It is the responsibility of each Wilkes University employee to promptly notify the Human Resources Development Office of any changes in personnel data. Personal mailing addresses, telephone numbers, marital status, names of dependents, individuals to be contacted in the event of an emergency, educational accomplishments, and other such status reports should be accurate and current at all times.

Employee name changes must be made through the Human Resources Development Office with supporting documentation (e.g. marriage certificate, divorce decree, or official documents, such as a Social Security I.D., Driver's License, etc.).

Job title changes can only be made through an approval process that initiates with the recommendation of the supervisor in conjunction with established Wilkes University procedures. Supervisors should contact the Human Resources Development Office for information on the procedures required for title changes.

Change in Directory Information (office location,building, room number, and office extension) should also be reported by the employee to the Human Resources Development Office. Supervisors are asked to provide the Human Resources Development Office with pertinent directory information (e.g. office extension, room number) for any new employee.

IMPORTANT: Changes to beneficiary information for Core Life and Supplemental Life Insurance plans should be made through the Human Resources Development Office. Pension Plan beneficiary changes should be made directly by contacting Teacher's Insurance and Annuity Association (TIAA-CREF) at 1-800-842-2011 or www.tiaa-cref.org

Policy No. 204 Effective Date: 2/1/2004