Employee Policies Manual Policy Index
 

Nondiscrimination Statement and Grievance Procedure

Nondiscrimination Statement

Wilkes University is committed to an academic and work environment free of harassment, discrimination, or retaliation. In accordance with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Americans with Disabilities Act of 1990 and all other applicable federal, state and local laws, Wilkes does not discriminate in admission and/or employment policies, practices and programs. Wilkes University expressly prohibits harassment, discrimination, violence and retaliation of and by employees, students, contractors, or agents of the university based on race, color, religion, gender, gender identification/ expression, sexual orientation, national origin, age, disability, marital status, domestic partnership status, veteran/active military status or any other protected group status.

As part of the University’s commitment to providing a positive education and work environment that recognizes and respects the dignity of all students, faculty and staff, Wilkes University prohibits:

  • harassment (including, but not limited to: racial harassment, sexual harassment, and/or retaliation for filing complaints of discrimination) of students, employees and all other members of the University community
  • conduct or behavior which interferes with any student’s opportunity to obtain an education
  • conduct or behavior that creates an intimidating or hostile work or educational environment
  • any act of discriminatory intimidations by threats of imminent violence against individuals on the basis of race, color, religion, gender, gender identification/ expression, sexual orientation, national origin, age, disability, marital status, domestic partnership status, status as a veteran or any other protected group status.

Grievance Procedure

For grievances related to sexual harassment, misconduct or violence, please refer to the following for the appropriate grievance procedure:

  • Human Resources: Anti-Harassment (Including Sexual Harassment)Policy or Sexual Misconduct Policy
  • Student Affairs: Anti-Harassment (Including Sexual Harassment) Policy or Sexual Misconduct Policy

To resolve all other alleged violations to any aspect of this policy promptly and equitably, Wilkes University has implemented the following internal grievance procedure and has established Title VI, IX, and Section 504 Coordinators:

For Employees:
Joseph Housenick, Deputy Coordinator
Chief Human Resources Officer
84 West South Street
Wilkes-Barre, PA 18766
Phone: (570) 408-4631

For Students:
Philip Ruthkosky, Coordinator

Associate Dean, Student Development
84 West South Street
Wilkes-Barre, PA 18766
Phone: (570) 408-4108

Grievances must be submitted to Wilkes University’s Title VI, IX, and Section 504 Coordinator or Deputy Coordinator as soon as possible but no later than sixty (60) calendar days following the date grievant is aware of an alleged discriminatory action.

  • The grievance must be filed in writing and contain the grievant’s name, address and contact information.
  • The grievance must clearly illustrate the alleged issue/discriminatory action and the remedy or relief sought.
  • The University recognizes that circumstances related to alleged discriminatory actions may cause employees to feel uncomfortable making a report in person and has established a confidential reporting mechanism to address this issue (see Confidential Reporting Mechanism).
  • Upon receipt of the grievance, the University’s Title VI, IX, and Section 504 Coordinator, Deputy Coordinator or designee will conduct an investigation. This investigation will provide all individuals involved with the opportunity to submit evidence relevant to the grievance.
  • Upon request of the grievant, the University will make every effort to ensure the grievant’s confidentiality to the extent possible. If the University cannot ensure the grievant’s confidentiality, the grievant will be notified.
  • Within thirty (30) calendar days of filing, the Title VI, IX, and Section 504 Coordinator, Deputy Coordinator or designee will issue the grievant a written decision. In extenuating circumstances, the Coordinator has the right to extend this timeline and will so notify the parties involved.
  • The grievant may appeal the decision by writing to the Vice-President for Student affairs within seven (7) calendar days of receiving the Coordinator’s decision.
  • The Vice President for Student Affairs will issue a final written decision on the appeal no later than thirty (30) calendar days after it is filed.
  • At any point during the grievance process, the grievant has the right to file a complaint with the appropriate state or federal agency and may also contact the U.S. Department of Education, Office for Civil Rights. The Coordinator, Deputy Coordinator or designee will notify the grievant of this right to file a complaint.
  • Retaliation against a person who files a complaint of discrimination, participates in an investigation, or opposes a discriminatory educational practice or policy is prohibited by University policy, and by state and federal law.

Effective Date: 2/2004 Revised Date: 5/2014