Wilkes University

Student Jobs Listing

Summer Session I Work Study Program

(05/14/2017 -06/30/2017)

Before you apply for a Fall/Spring Federal Work Study job, please check your 2016 - 2017 Financial Aid award to see if you are eligible.  If you have any questions about your eligibility, please contact Robert Perhacs (570) 408-3837 or email robert.perhacs@wilkes.edu.  If you are not eligible for Federal Work Study, you may only apply for a job that is Institutional Work Study.  Please check with the hiring supervisor to make sure that the department has funds available before applying for an Institutional Work Study job.

Please pick up the Federal Work Study Application at the Financial Aid Office

Procedures for applying for a Federal or Institutional Work Study job for the Summer:

  • Review the open jobs for which you may qualify by clicking on the appropriate link below
  • Contact the hiring supervisor to set up an interview
  • If you are offered a job, you must complete the Fall/Spring 16-17 Work Study Application. You may pick up the application at the Financial Aid Office, Capin Hall, Second Floor. If this is the first time that you have been hired for a Work Study position, you must come to Financial Aid to pick up a packet to complete Step 1 on the application.
  • Step 1 on the application must be completed by a staff member in Human Resources, which is located at 10 E. South Street, Suite A.
  • Step 2 on the application must be completed by your hiring supervisor
  • Step 3 on the application must be completed by you
  • Return the completed application to the Financial Aid Office for Federal Work Study or Human Resources for Institutional Work Study
  • For a Federal Work Study job, students cannot start working until the supervisor and student receive an approval via email from a staff member in the Financial Aid Office. 
  • For an Institutional Work Study job, students cannot start working until the supervisor and the student receive an approval via email from a staff member in the Payroll Office.
  • The maximum hours a student can work for Federal Work Study per week during the summer is 30 hours. 
  • A student will only be permitted to work a maximum of two Federal Work Study jobs.

Supervisor: David Carey/ Renee Chirico. Phone Number: 570-408-4810, Email: renee.chirico@wilkes.edu

Job Duties/Skills: filling, basic office tasks, mail sorting, typing letters, organizing, answering phones, taking messages, sending emails.

Qualifications: Prefer student whom is not in Engineering or Physics Department.


 Position Title: Student Aid.  Department: Athletics. Supervisor: Phil Wingert/Maria Dwyer. Phone Number: 570-408-4024 & 570-408-4020. Email: philip.wingert@wilkes.edu & maria.dwyer@wilkes.edu.

Job Duties/Skills: Athletic event staff: ball persons, scorebook, score clock, video camera operator, statistics, field preparation, facility set-up and break-down.

Qualifications: federal work-study positions. No experience necessary.

Position Title: Physics TA (lab assistant) Supervisor: Renee Chirico. Phone Number: 570-408-4810. Email: renee.chirico@wilkes.edu. 

Job Skills: Assist students with lab duties and equipment for Lab 201, 202, & 171.

Qualifications: Student must have already taken the class and received a 3.0 or higher. Multiple positions available.

Position Title: Student Aid. Department: Athletics/Intramurals. Supervisor: Stefan Thompson. Phone Number: 570-408-2703. Email: stefan.thompson@wilkes.edu.

Job Duties: -Organizing athletic equipment and assembling equipment for games.
-Referring or monitoring intramural games. Sports include: indoor soccer, flag football, basketball, floor hockey, volleyball and softball.
-Reporting final scores to ImLeagues websites.

Skills: -Good Communicator
-Sports background and understanding of game rules

Qualifications: -Must be work study eligible for this position.

Position: Student Aid. Department: Civic Engagement - Veterran Center of Excellence(on campus). Supervisor: Megan Valkenburg. Phone Number: 570-408-5905. Email: megan.boone@wilkes.edu

Job Duties/ Skills: Students can expect their duties include helping with the day-to-day operation of the office; including serving as a greeter, signing in students to the center, creating meetings, maintaining bulletin boards, creating and hanging posters, preparing supplies for upcoming events, making copies, sending faxes, answering the phones, taking messages and sending e-mail reminders. The Veteran Center of Excellence is open from 8:30am-4:30pm.

Qualifications: Receptionist Knowledge, Skills and Abilities:
• Strong working knowledge of Microsoft Office programs.
• Excellent organizational skills.
• Comfortable with telephone and verbal communication with clients.
• Create informative bulletin boards, flyers, and brochures
• Maintain office supplies and coordinate inventories.

Position: Student Aid. Department: Civic Engagement - VA Hospital Department Clearical Assistant (Veteran/Dependent Satus student highly encouraged to apply). Supervisor: Megan Valkenburg. Phone Number: 570-408-5905. Email: megan.boone@wilkes.edu.

Job Duties/Skills: A Department Clerical Assistant (Satellite Office) is an employee that assists the supervisor and service officers of the satellite offices. The Department of Pennsylvania American Legion has satellite offices in the two VA medical centers, one in Erie and one in Wilkes Barre. The duties and responsibilities that are required in the satellite offices differ from the ones that exist in the other regional offices.
Specific Responsibilities:

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors by maintaining employee and department directories; giving instructions as needed.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Collects all incoming mail and distributes to the appropriate service officer.
• Maintains the calendars of the service officers, scheduling appointments according to veteran needs.
• Faxing completed claim information to the appropriate evidence intake center. Once receipt of transmission is received, scanning the submission into the appropriate client electronic file.
• Copying and scanning client information into their electronic file.
• Collect and organize personal client information, distribute the information to the service officers for review and processing.

Qualifications: Receptionist Knowledge, Skills and Abilities:

• Strong working knowledge of Microsoft Office programs.
• Excellent organizational skills.
• Comfortable with telephone and verbal communication with clients.
• Must be able to handle stressful situations while remaining professional.
• A strong desire to help customers.
• Maintain office supplies and coordinate inventories.

Position Title: Student Aid. Department: Civic Engagement-Off Campus Community Work Study. Supervisor: Megan Valkenburg. Phone Number: 570-408-5905. Email: megan.boone@wilkes.edu

Jobs Available:The Civic Engagement office is seeking highly motivated, detail oriented, committed and energetic students to work in the community at various area non-profit agencies.
American Red Cross Blood Drive Coordinator
The responsibilities of the Blood Drive coordinator include but are not limited to advertisement and marketing to students, faculty, and staff, recruitment of donors (phone calls, e-mails, flyers, etc.), recruitment of volunteers, blowing up balloons and decorating, collaborating with facilities and food services on set-up, clean-up and refreshments. Maintaining blood drive records.
 Domestic Violence Service Center
Assist in the day-to-day operations of the facility. Answering phones, taking messages, and filing. Students may also train to become hotline operators at the request of the DVSC director. Clearances are required.
 Kirby Family House
Duties: Answer phones; assist with resident needs, clerical duties, assist case manager with projects, assist with kitchen duties. REQUIREMNTS:
Child abuse Clearances. State police clearances
Must bring in ID (driver's license, social security cards and completed Salvation Army application)
 McGlynn After-school program
Tutor and assist youth with homework and computer shills. Must have a great desire to work with children of low-income, be committed to the program, and be extremely reliable. The work study will meet on a regular basis with supervisor to review student progress in the program. Child abuse clearance and transportation are a must.
 Ruth's Place House of Hope Women's Shelter
The work study student will be responsible for volunteer coordination, organizing donated items such as foods and clothing, answering phones and taking messages. (Training is provided)
 Special Olympics Program Assistant
Duties include assisting in volunteer recruitment and management of the Special Olympics Bowling Tournament and two fun social events on campus. Participation in once monthly board meetings as well as supervising the planning board.
 YMCA Wellness Department
The wellness staff is responsible for the supervision, operation, and monitoring of all members making sure equipment is being used correctly and offering correction when equipment is being used improperly. The staff performs new member orientation, enforces all fitness center rules and performs general facility maintenance and cleaning within the fitness center rooms.
 YMCA Front Desk
Work study will be responsible for answering phones, greeting members, processing membership information, and helping with bulk mailing.
 YMCA Preschool Aide
The preschool aide will be expected to assist the teachers in monitoring the children to ensure child safety, and making sure each child is signed in and out of the care center. Other duties may include making photo copies and interacting with parents. FBI fingerprinting and Child Abuse Clearances are required
 YMCA Nursery Aide
The nursery aide will be expected to assist in child care responsibilities and assisting in monitoring the children to ensure safety. FBI fingerprinting and Child Abuse Clearances are required.

Qualifications: Qualifications for this position are commitment to a set schedule, reliable transportation, desire to learn new skills working with a variety of people, and strong work ethic. Knowledge, Skills and Abilities:
• Strong working knowledge of Microsoft Office programs.
• Excellent organizational skills.
• Comfortable with telephone and verbal communication with clients.
• Create informative bulletin boards, flyers, and brochures
• Maintain Confidentiality

Position Title: Student Aid. Department: Advancement Operations. Supervisors: Luciana Musto and Tanya Radocesky. Phone: 570-408-4155. Email: luciana.musto@wilkes.edu.

Job Duties/Skills:
Strong working knowledge of Microsoft Office
Data entry/data organization
Labeling and Stuffing envelopes
Sorting Mail

Detail oriented
Federal funds only. Must have availability on Wednesdays and Fridays.

Position Title: Student Aid. Department: Bursar's Office. Supervisor: Anne Kotarski. Phone Number: 570-408-4654. Email: anne.kotarski@wilkes.edu.

Job Duties/Skills:
• Data entry to the Banner system to include: Posting tuition deferments, moving hold codes, posting payment plan codes, posting write offs, posting parking tickets and passes.
• Mailing and printing collection letters.
• Open and distribute mail.

Students are able to work approximately 5-9 hours per week depending on individual pay rate. Hours are assigned on a semester basis, based on availability as well as performance, and therefore cannot be guaranteed each semester.

Full-time undergraduate student
Federal work study allotment

Department: Office of Research and Sponsored Programs. Supervisor: Amanda Modrovsky. Phone Number: 570-408-5534. Email: amanda.modrovsky@wilkes.edu. 

• Must be eligible for Federal Work Study
• Must be enrolled at Wilkes as a full-time student (no financial hold)

Work Schedule: Job will begin 7/1/17. 10-20 hours per week. Flexible schedule
Job Duties/Skills:
• Assist Financial and Compliance Coordinator by processing grant-related reimbursements and tracking expenses in database (Microsoft Excel skills required), managing spreadsheets, copying and filing and making deliveries on campus.
• Assist the Director of Research and Sponsored Programs with managing the grant database, developing summaries of grant opportunities, and drafting grant proposal boilerplate and narrative components.

Experience Required:
• Proficient in Microsoft Word and Excel
• Previous office experience and writing experience preferred


Position: Student Aid. Department: Registrar. Supervisor: Ellen Lohr. Phone Number: 570-408-5002. Email: ellen.lohr@wilkes.edu.

Job Duties/Skills: Filing, general office work.

Qualifications: Office experience preferred, but not required.


Position: Student Aid. Department: Pharmacy Information Center. Supervisor: Mrs. Bridget Conlogue. Phone Number: 570-408-4959. Email: bridget.conlogue@wilkes.edu.

Job Duties/Skills:
• Providing coverage at the Pharmacy Information Center
• Interacting with users to assist them in locating/accessing library materials
• Shelving returned materials
• Checking in newly arrived journals
• Shelf-reading units to ensure items are in correct order
• Checking out reserve materials
• Answering the telephone
• Assisting with yearly inventory
• Checking for dead links on various Pharmacy Information Center web pages
• Filling the printer and photocopier with paper
• Providing user assistance, as needed
• Closing the library
• Other duties as required

• Basic interpersonal skills
• Working grasp of computers and web browsers
• Basic ability to conceptualize storage processes
• Willingness to enforce usage rules and policies
• Ability to file in alphabetical and alpha-numerical order